Last month we talked about the team approach to jobsite planning. Now that we have that down, it is time to go through a step-by-step process of planning and coordinating the job. Here we will take the principles we learned last month and effectively apply them to on-the-job situations.
What is planning?
Work we do to predetermine a course of action before the fact.
Systematic approach to a job it is logical.
Enables you to determine what should be done: why, when, where, how and who.
Why plan? What are the advantages?
Prevents us from following our tendency to act before we think.
Simplifies task (eliminates unnecessary work).
Makes coordinated effort possible.
Avoids costly mistakes and rework.
Allows most effective and efficient use of time, manpower, materials and equipment. Time is money.
Enables you to determine if you did what should have been done.
Essentials of PlanningWhat is to be done?
Is job necessary? Is this duplication? Something recent that affects the job?
Describe jobbe specific.
Avoid misunderstanding. Work toward a common goal.
Why is it to be done?
Provide justification for job.
Protect against doing unnecessary work.
When is it to be done?
When started? Expect time for completion.
Establish priorities relative to other jobs.
Determine number of workers, amount of overtime, etc.
Schedule materials, tools, equipment.
Anticipate delays and changing priorities.
Where is it to be done?
Be specific on location.
Anticipate special conditions or safety hazards.
Locate materials and equipment properly. Sequence deliveries.
How is it to be done?
Break down the job into step-by-step procedures.
Determine requirements for men and material, tools and equipment.
Review work practices and safety practices.
Are other departments involved? What approvals are needed?
Who is to do it?
Determine number of people needed for the job.
Assign responsibility and types. Will personnel from other departments be involved?
Is work progressing according to the plan?
No plan is perfect.
Adjust to emergencies or unexpected circumstances.
Assign specific people to do follow-up.
Norb Slowikowski is president of Slowikowski & Associates, Inc., Darien, Ill.